Conference policies

These policies were inspired by those provided by Dorothy Kim and Adrienne Williams Boyarin for the Making Early Middle English conference (University of Victoria), and are re-used here with their consent. Comments on the use of social media were initially created by Kim Curren for the University Association of Archaeologists’ Conference, Glasgow – Kim has also kindly allowed us to re-use this very useful document.

Social Media at Borders and Crossings 2017

Conference delegates may use social media to engage in conversations related to conference presentations, keynotes, and other activities taking place. The main social media outlets are: Twitter, Facebook, Tumblr, and Instagram. The hashtag for the conference is: #borders2017. This hashtag can be used on Instagram and Twitter to aggregate conversations.

Instagram
Instagram is a photo sharing service that many academic organizations, archives, and academics use. Members of the public also appreciate visual representations of humanities work, and this is a popular outreach tool. Photos of conference events are being taken to share with our delegates and to increase our visibility in academic, funding-agency, and public sectors. If you post pictures to Instagram, please tag them with the #borders2017 hashtag.

Facebook
Conference information may be shared on Facebook pages before and after the event. This sharing may include reports on conference activities and other outreach or information.

Tumblr
Tumblr is a blogging platform that allows readers to follow and comment on posts.

Twitter
For live updates of conference proceedings, Twitter is a good venue; information can be communicated and received in “real time” in 140-character snippets, and live tweeting is popular at conferences across many disciplines. It is fast, public, and a good way to share ideas and garner further interest. Colleagues not able to attend the conference or who are globally dispersed can also follow the conference in this way. Find out more by taking a look at “Getting Started with Twitter”: https://support.twitter.com/articles/215585.

Twitter at Sessions and Keynotes
Chairs and moderators of sessions should be aware of, and make clear in introductions, which speakers have denied permission for live tweeting and/or photo sharing. We will circulate relevant information ahead of the event; please indicate clearly to the organizers and to the panel chair if you do not wish to be mentioned on social media (“opt-out” option). If you are chairing a session, please inquire with speakers before the start of the session. Each session has a hashtags based on the conference and the session number, e.g. #borders2017#s10 or #borders2017#k1. Chairs and moderators are asked to remind the audience of designated hashtags. If chairs or moderators do not know the Twitter handle of a speaker (e.g. @gaborgelleri), they should ask before the session, to facilitate live tweeting where permitted.

Presenters may want to remind chairs and moderators of their choices, and they may want to share or reiterate their Twitter handle at the start of a talk, so that other participants or audience members can provide linked attribution to permitted quotations and photos. A Twitter handle might also, for instance, be placed on PowerPoint slides.

Twitter Guidelines for Conference Delegates and Attendees
For many, Twitter serves as an event diary—a means of taking notes on key points, networking, and enhancing the experience of the event as a whole. This extends beyond those attending and opens up engagement from anyone following the conference or its delegates on Twitter. The platform has allowed publishers, funders, community groups, and other conference organizers to pick up on shared ideas and contact presenters about their work. While both those at an event and anyone interacting virtually are thus encouraged to share, question, and comment respectfully on information, all should be mindful that Twitter is a public forum. In the event that a speaker has asked not to be tweeted, this should be respected. If you come into a session late and/or are uncertain about a speaker’s preference, you should not tweet about them or their work.

Twitter Etiquette

  • When quoting a speaker, include the speaker’s name (use their Twitter handle if available);
  • Always take care to separate your own comments about a topic or paper from those made by the speaker;
  • Engage with tweets from others by replying to them and including the event hashtag #borders2017;
  • Summarize or report points concisely, and consider including a photo of a relevant slide;
  • Always obtain permission to take photos of speakers and/or their presentation slides;
  • Add to the conversation by sharing useful links to relevant websites, articles, or books;
  • Avoid sarcasm, rudeness, and bad-mouthing of any sort;
  • Be mindful that by including the conference hashtag in your tweets you are contributing to a professional but public forum that others will be following;
  • Use Twitter to express appreciation and signal-boost;
  • Add the designated event hashtag to each tweet if you want it to be seen!

Twitter and Event Networking
While at the conference, you can use Twitter and the conference hasthag to build your professional network. Reach out to other attendees to meet for dinner, take an early morning run, or arrange informal discussions on a topic of interest. Create your own list of event speakers and attendees with whom you share an interest. We are adding Twitter handles to name badges. If we did not get yours before the event, please feel free to add it to your name badge so that other delegates can follow you! A Twitter wall will be set up in the room where the coffee breaks take place.

New to Twitter?
Prepare before an event or session: follow the hashtag to see how others tweet, take time to practice so you become familiar with how to post a tweet, retweet someone else’s tweet, favorite a tweet, add a photo, or send a private “direct message” (DM).

Borders and Crossings 2017 Code of Conduct

The aim of Borders and Crossings is to provide an open, safe, and constructive conference space in which open discussion, multiple viewpoints, and productive intellectual exchange can flourish. We do not condone harassment against any participant for any reason. Harassment is deliberate intimidation and targeting of individuals in a manner that makes them feel uncomfortable, unwelcome, or afraid. Participants asked to stop any unwelcome behavior are expected to comply. Event organizers retain the right to take action to keep Borders and Crossings a welcoming environment for all participants, and particularly in response to behavior designed to, or with the clear impact of, disrupting the event or making the environment hostile for other participants.

Harassment includes but is not limited to:

  • Verbal comments that reinforce damaging social structures of domination (e.g., related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, or religion);
  • Inappropriate use of sexual images in public spaces;
  • Deliberate intimidation, stalking, or following;
  • Unwanted photography or recording;
  • Sustained disruption of talks or other events;
  • Inappropriate physical contact;
  • Unwelcome sexual attention;
  • Advocating for, or encouraging, any of the above behavior.

We expect participants to avoid harassing behavior at all event venues and event-related social activities. We think people should follow this code of conduct outside event activities too! We want this to be a productive, constructive, safe, and invigorating environment for all of our participants and delegates. We ask that everyone join in helping us make it so.

Reporting Misconduct

If you are being harassed, notice that someone else is being harassed, or have any other concerns, you can contact Gabor Gelléri (gag9@aber.ac.uk or DM via Twitter @gaborgelleri), by anonymous report, or in person (face-to-face at the conference). We will ensure you are safe and not overheard. We will handle your report respectfully. We will not ask you to confront anyone. We will be happy to provide escorts, help you contact campus security, local law enforcement or support services, or otherwise assist you.

You can make an anonymous report here.  This reporting site does not require you to leave your name or email address. We cannot follow up an anonymous report with you directly, but we will monitor the reporting site regularly and investigate any reported misconduct with the aim of preventing recurrence.

Emergency Information and Contacts

Gabor Gelléri: (44) o758l644577 (please note some numbers were replaced by letters)

Aberystwyth University Accommodation office : (0)1970 623111

Aberystwyth Police Station: 01267 222020

Penglais Hospital: 01970 623131 (2 minutes from the University)

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